Welcome back to our series of case studies of research funders using the Grant Linking System. In this interview, I talk with CĂĄtia Laranjeira, PTCRIS Program Manager at FCCN|FCT, Portugalâs main public funding agency, about the agencyâs approach to metadata, persistent identifiers, Open Science and Open Infrastructure.
With a holistic approach to the management, production and access to information on science, FCCN|FCT’s decision to implement the Grant Linking System within their processes was not simply a technical upgrade, but a coordinated effort to continue building a strong culture of openness. With the mantra âregister once, reuse alwaysâ, FCCN|FCT efforts to embrace open funding metadata was only logical.
Repositories are home to a wide range of scholarly content; they often archive theses, dissertations, preprints, datasets, and other valuable outputs. These records are an important part of the research ecosystem and should be connected to the broader scholarly record. But to truly serve their purpose, repository records need to be connected to each other, to the broader research ecosystem, and to the people behind the research. Metadata is what makes that possible. Enhancing metadata is a way to tell a fuller, more accurate story of research. It helps surface relationships between works, people, funders, and institutions, and allows us as a community to build and use a more connected, more useful network of knowledge - what Crossref calls the âResearch Nexusâ.
The Crossref Grant Linking System (GLS) has been facilitating the registration, sharing and re-use of open funding metadata for six years now, and we have reached some important milestones recently! What started as an interest in identifying funders through the Open Funder Registry evolved to a more nuanced and comprehensive way to share and re-use open funding data systematically. Thatâs how, in collaboration with the funding community, the Crossref Grant Linking System was developed. Open funding metadata is fundamental for the transparency and integrity of the research endeavour, so we are happy to see them included in the Research Nexus.
The Metadata Manager tool is in beta and contains many bugs. It has been deprecated since 2021 and will be sunset at the end of 2025. We recommend using an alternative such as the web deposit form, our new record registration form for journal articles and grants, or the OJS plugin if your content is hosted on the OJS platform from PKP.
Once you click Deposit, we immediately process the deposit and display the results for accepted and rejected deposits. All deposit records accepted by the system have a live DOI.
All deposit results are archived and available for reference on the Deposit history tab on the top menu bar.
You can also see your deposit history in the admin tool - go to the Administration tab, then the Submissions tab. Metadata Manager deposit filenames begin with MDT. You can even review the XML that Metadata Manager has created your behalf.
Updating existing records and failed deposits
Metadata Manager also makes it easy to update existing records, even if you didnât use Metadata Manager to make the deposit in the first place. You must add the journal to your workspace before you can update the records associated with it - learn more about setting up a new journal in your workspace.
Accepted and Failed submissions can be updated using the respective tabs in the workspace. Click into the journal, and then click into the article. Add or make changes to the information, and then deposit.
What does the status âwarningâ in my submission result mean?
When similar metadata is registered for more than one DOI, it’s possible that the additional DOIs are duplicates. Because DOIs are intended to be unique, the potentially duplicated DOI is called a conflict. Learn more about the conflict report.
In Metadata Manager, if you register bibliographic metadata that is very similar to that for an existing DOI, you will see a status âwarningâ with your submission result. This is accurate.
When you return to your journal workspace in Metadata Manager to review your list of DOIs, the DOI that returned the âwarningâ will display as âfailedâ. This is inaccurate, as you can see if you try to resolve the DOI in question. We are working on improving the wording in this part of the process to make it less confusing.
Page maintainer: Sara Bowman Last updated: 2022-July-22
